Vendors list

Using the QuickBooks Vendors list

The QuickBooks Vendor list shows information about the people or companies from whom you buy goods and services, including banks and tax agencies.

Tips for contractors

For most contractors, your Vendors list will include subcontractors, vendors of building materials, equipment rental services, and general business vendors (office supplies, insurance, and so on).

In QuickBooks, you set up subcontractors and vendors the same way. A subcontractor is a type of vendor.You set up your vendors as 1099 vendors or non-1099 vendors.

If you use unincorporated subcontractors, including sole proprietors and partnerships, you need to send a 1099-MISC form to those who are paid more than a specific amount per year ($600 at the time this article was created). To verify which subcontractors need a 1099 form, contact the Internal Revenue Service or your accounting professional.

Use one of these methods to set up your vendors and subcontractors:

  • Add a 1099 vendor (also known as an independent contractor)

  • Add a vendor (for non-1099 vendors)

To do this task

  1. Go to the Vendors menu and click Vendor Center.

  2. Click the Vendors tab.

    Your Vendors list appears beneath the tab.

  3. Use the View list to:

    • Choose All Vendors to see both your active and inactive vendors.

    • Choose Active Vendors to see only your active vendors.

    • Choose Vendors with Open Balances to see only your vendors with any kind of open balance.

    • Choose Custom Filter to search your vendor list for specific entries. For example, you might search for one particular vendor or all vendors in a specific city.

  4. To sort the list in alphabetical order, click name at the top of the list.

  5. To print the vendor list, vendor information, or the vendor transaction list, see Print vendor information for instructions.